Submission Process

Planning events takes preparation. Please review the following processes to ensure your event or meeting is set up for success! Submissions will be processed in 1-2 business days. 

• Events + Room Reservations
  • Required Intake Form 
    • Reserve space in BLB and/or provide information for COL events calendar entries.
    • Calendar entries may be submitted for any COL-related event, even if not taking place at BLB.
    • Ad Astra Schedule Viewer - log in to Ad Astra to view the current schedule and room availability before booking an event.
• Digital Signs
  • Digital Signage Submission Form 
    • When an image promotes an event sponsored by one or more student organizations, the image should clearly identify at least one sponsoring student organization.
    • Images submitted must be at least 800 pixels in height, and have an aspect ratio of 16:9 or 16:10
    • Files must be less than 10 MB
    • Allowed file types: png, gif, jpg, or jpeg
    • Please see our Digital Signage Policy for more information.
• Announcements
  • Submit an announcement via an email to: law-welcome@uiowa.edu
    • Items will be posted until the event or deadline has passed.
    • Please try to keep announcements as concise as possible.
    • Announcements will appear on the announcements page and in the Friday email.

Please Note:

• All submissions need to be formatted and written as you wish them to post.
• The inboxes for all submissions are not staffed on weekends/holidays - weekend/holiday submissions will be reviewed and processed the following business day.

• We understand life in a law school is fast-paced and ever-changing, and sometimes requests need to be processed in less than 2 business days.  If you have an urgent request, emailing law-welcome@uiowa.edu directly is recommended. 

   

Event Resources

• Accessibility: For more information on accessibility please see the University of Iowa's accessibility statement.
• Recording your event: If you are recording your event, you will need to obtain permissions from your presenters. Please have them complete this consent form.
• Facility Use Policies and Procedures [PDF]
• Digital Signage Policy [PDF]
• Event Promotion Policy: The College of Law promotes events, programming, and services directly connected to the college on its website and digital signage within Boyd Law Building. If a program or service is co-sponsored or co-hosted by the COL, or by a recognized COL student organization, the COL will list it on our website through the University of Iowa Events Calendar, as well as our events digital signage (if a sign is submitted by the event organizers). If the event/service/program is not hosted by: the COL; any of its departments, units, or student organizations; or by a direct partnership with the COL, the event will not be displayed on our events calendar or digital signage. 

Questions or concerns?

Contact law-welcome@uiowa.edu if you have any questions at all about the submission process or event planning at BLB.