Submission Process

Planning events takes preparation. Please review the following processes to ensure your event or meeting is set up for success! Submissions will be processed in 1-2 business days. 

  • Events + Room Reservations
    • Required Intake Form
      • Reserve space in BLB and/or provide information for COL events calendar entries.
      • Calendar entries may be submitted for any COL-related event, even if not taking place at BLB.
      • Ad Astra Schedule Viewer - log in to Ad Astra to view the current schedule and room availability before booking an event.
  • Digital Signs
    • Digital Signage Submission Form
    • Templates: PowerPoint; Canva
      • When an image promotes an event sponsored by one or more student organizations, the image should clearly identify at least one sponsoring student organization.
      • Images submitted must be at least 800 pixels in height, and have an aspect ratio of 16:9 or 16:10
      • Files must be less than 10 MB
      • Allowed file types: png, gif, jpg, or jpeg
      • Please see our Digital Signage Policy for more information.
  • Announcements
    • Submit an announcement via an email to: law-welcome@uiowa.edu
      • Items will be posted until the event or deadline has passed.
      • Please try to keep announcements as concise as possible.
      • Announcements will appear on the announcements page and in the Friday email.
  • Event Display Rentals
    • The Office of Strategic Communication offers a variety of event display options available for faculty and staff to reserve at no charge. All requests must be submitted at least one week prior to your event and are subject to availability.

Please Note:

  • All submissions need to be formatted and written as you wish them to post.
  • The inboxes for all submissions are not staffed on weekends/holidays - weekend/holiday submissions will be reviewed and processed the following business day.

  • We understand life in a law school is fast-paced and ever-changing, and sometimes requests need to be processed in less than 2 business days.  If you have an urgent request, emailing law-welcome@uiowa.edu directly is recommended. 

     

Event Resources

  • Accessibility: For more information on accessibility please see the University of Iowa's accessibility statement.
  • Recording your event: If you are recording your event, you will need to obtain permissions from your presenters. Please have them complete this consent form.
  • Facility Use Policies and Procedures [PDF]
  • Digital Signage Policy [PDF]
  • Event Promotion Policy: The College of Law promotes events, programming, and services directly connected to the college on its website and digital signage within Boyd Law Building. If a program or service is co-sponsored or co-hosted by the COL, or by a recognized COL student organization, the COL will list it on our website through the University of Iowa Events Calendar, as well as our events digital signage (if a sign is submitted by the event organizers). If the event/service/program is not hosted by: the COL; any of its departments, units, or student organizations; or by a direct partnership with the COL, the event will not be displayed on our events calendar or digital signage. 

 

Questions or concerns?

Contact law-welcome@uiowa.edu if you have any questions at all about the submission process or event planning at BLB.